| ITEM | ACTION AT MEETING | FOLLOW-UP |
| Current Membership Status and Progress, Strategy, etc. (Jack, Chris) | The “Action Plan” presented by Chris was received enthusiastically and approved for further action by consensus | Chris will convene (via email or digitally) the Committee consisting of Laurie Barron, Martha Bruckner, Jack McKay, and herself). As a first step they will recommend to the Board for its approval the precise action steps to be taken, and in what sequence, in implementing the recommendations (recognizing HML does not have the personnel or resources to undertake them all at once) |
| Current Communication Progress | During this discussion the Board voted to name Joe Hairston as the first member of the Advisory Council | Joe will “stand at the ready” to assist the League when requested. To the extent that the initial task requires more membership on the Advisory Council, Joe will suggest appointments of others to the officers who will bring the recommendations before the Board. |
| Review of International Indicators Activities | Evelyn suggested that the Board approve her “testing the waters” on securing funding to place an eye-catching size info-mercial in the New York Times bringing the public’s (and policy makers’) attention to the findings and their implications from the Indicators Study. The Board enthusiastically endorsed the concept and asked Evelyn to report back | Evelyn will approach the appropriate parties so she can report back to the Board on (a) likely cost of a size which permits effective extrapolation of the most significant findings, making them readable and easily understood, (b) preliminary indications on receptivity of possible funding sources |
| Review of requirements for maintaining tax exempt status | Chris provided each Board member with a two-page IRS extract together with an orientation manual from a CPA firm on “What Board Members Need to Know About Not-for-Profit Finance and Accounting” which contains important information each Board member should be aware of. | Jack: would you ensure that copies of these materials reach all Board members who were not present in the meeting at the time of distribution? |
| Executive Director Evaluation | The Board voted approval of (1) the engagement Agreement with Dr. Jack McKay serving as a Contractor (not employee) in the role of Executive Director, (2) the Performance Goals for 2015, and (3) the designation of the President-Elect position in the League to also serve as Assistant Treasurer (Executive Director is the Treasurer), with signatory rights on HML accounts. | Jack: Would you ensure that Board members not present during this discussion receive copies of the 2/26 Memo with the Duties and Responsibilities, Performance Measures, and 2015 Budget attached (please correct the TOTAL on Expenditures to read $55,000). |
| HML Budget, required reports, audit/financial review | In voting to approve the previous items on Executive Director Evaluation, the Board voted approval of a budget of $55,000 for 2015 | Jack: Would you (1) secure from the banking institution(s) the signatory card for the President-Elect’s signature and appropriate accompanying Resolution, (2) Request that the monthly bank statements be copied directly to the President-Elect or, if they will only provide a single copy, have that copy sent to the President-Elect who will then forward it to you for bank reconciliation work (by fax or pdf); (3) Updated us on what progress has been made in securing an accountant to provide an independent audit of our 2014 fiscal year. |
| 2015 Summer Board Meeting | With all the major initiatives under way at HML, there was board consensus that a well-attended summer board meeting would be critical to implementing the “rebranding” of The League. It was acknowledged that it is very difficult to achieve much with the Board meeting in this time spot before the AASA luncheon, especially when fewer than half the Board members are present and many of them must leave the meeting for other AASA obligations. | Chuck and Jack will survey the Board members to determine the best time and location to convene the greatest number of board members. We will also determine the extent to which cost is a factor in attendance. |
| Future Meetings | Concern was raised over the viability of the Board meeting held at AASA when there were so few directors in attendance because of competing activities. Steve Webb suggested we consider streamlining the meeting process through the use of a consent agenda approach. The remaining members present at the meeting seemed to be in agreement | Jack: When we work on both the summer and AASA board meeting agendas please remember that we should incorporate a consent agenda approach to routine items (with there always being the opportunity for any director to “pull” an item off the consent agenda. |