Policy/Procedure Number: 2.3.1
Title: Payroll Disbursement Dates:
Effective: July 22, 1991; Revised November, 1999; April 2003
Authorized by: Controller
Policy:
All University personnel are paid on either a monthly (31st of the month or last working day of the calendar month) or semi-monthly (16th &31st) basis in accordance with University procedures. In the event that the 16th of the month payday falls on a Saturday, employees will be paid on a Friday the 15th. In the event that the 16th of the month payday falls on a Sunday, employees wil be paid on a Monday the 17th. If the 31st or the last day of the month falls on a weekend, employees will be paid on Friday.
Hourly Pay
If the individual is being paid for working a specified number of hours, a time accountability form must be included each time a check request is submitted for payment. The time accountability form must include the dates and number of hours worked.
All other employees must submit a time accountability form reporting sick leave, vacation leave, personal leave, etc, before the next month's salary check will be released.
Any question relating to types of payments covered by this policy should be directed to the Director of Human Resources.
Federal Reports on Payments to Employees and Service Providers
The accounting office maintains records of all such payments and completes the necessary reports for mailing to the government. Information copies are mailed to recipients for their personal tax records by January 31 of the following calendar year.